VACANCY ANNOUNCEMENT
Organization: UNICEF
Position Title: Senior Logistics Assistant , GS-7
Job no: 510152
Position type: Fixed Term Staff
Department/Office: Kathmandu, Nepal
Categories: Supply/Logistics, G-7
Salary for UN GS-7: NRs. 1841309 (Yearly) – See UN Salary Scale
If you are a committed, creative professional and are passionate about
making a lasting difference for children, the world’s leading children’s
rights organization would like to hear from you.
For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children’s survival, protection and development. The world’s largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children’s survival, protection and development. The world’s largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Purpose of the Position
Under the supervision of the Supply and Logistics Specialist, P3, the
Senior Logistics Assistant, will provide a broad range of
transactional, procedural and administrative tasks in support of the
efficient In-Country Logistics operations of the Nepal Country Office,
ensuring timely and efficient output that is in compliance with UNICEF
rules and regulations, whilst demonstrating the capacity to research,
adapt and evaluate irregular cases, and also to recommend improvements
to process delivery and design.
Summary of key functions/accountabilities:
• Support In-Country logistics operations, including warehousing, transportation, labor services and distribution of supplies.
• Undertakes appropriate planning, implementation, monitoring and evaluation of logistics operation activates. Monitor key performance indicators (KPIs) and report to management (CMT), highlight major changes in trends and suggest appropriate actions required. Raises logistics bottlenecks or potential delays to the supervisor that might affect program implementation.
• Ensure secure and appropriate warehousing services are available at all approved zonal/central levels to accommodate approved contingency stocks at all zonal and central level. Monitor and maintain contingency stocks, highlight key issues/gaps to concerned sections/management.
• Track and monitor status of offshore shipments, ensure import/duty-exemption documentation is done well in advance. Coordinate with focal programs on timely delivery of supplies to implementing partners/Warehouse
• Manage third-party contracts, make sure enough funds are secure for invoice payments, review and process service bills. Monitor contractor’s performance.
• Prepare stocks/receiving/dispatch/Goods-in-Transit reports on regularly basis, review data accuracy. Ensure transactions get completed within an approved time – frame, advice concerned warehouse team and programs on critical issues and suggest means/techniques for improvements.
• Support in timely execution, completion and reporting of Mid/End Year stock counts in all Unicef controlled warehouses.
• Ensure approved SOPs are implemented, guide new staff/program colleagues on procedures and protocols.
• Visit zone offices to monitor warehousing facilities and stock management, highlights areas that need immediate action and provide support in improving stocks management/storage. Coordinate with the local team and concerned programs to follow up progress till finalized.
• Facilitate programs in reviewing implementing partners warehousing/logistics capacities and support capacity building activities.
• Provide supervision, support and guidance to the Warehouse Assistant (GS4) who will work under this position. Inform staff member of any new initiatives/policies/procedures that affect the work of the respective area.
• Undertakes appropriate planning, implementation, monitoring and evaluation of logistics operation activates. Monitor key performance indicators (KPIs) and report to management (CMT), highlight major changes in trends and suggest appropriate actions required. Raises logistics bottlenecks or potential delays to the supervisor that might affect program implementation.
• Ensure secure and appropriate warehousing services are available at all approved zonal/central levels to accommodate approved contingency stocks at all zonal and central level. Monitor and maintain contingency stocks, highlight key issues/gaps to concerned sections/management.
• Track and monitor status of offshore shipments, ensure import/duty-exemption documentation is done well in advance. Coordinate with focal programs on timely delivery of supplies to implementing partners/Warehouse
• Manage third-party contracts, make sure enough funds are secure for invoice payments, review and process service bills. Monitor contractor’s performance.
• Prepare stocks/receiving/dispatch/Goods-in-Transit reports on regularly basis, review data accuracy. Ensure transactions get completed within an approved time – frame, advice concerned warehouse team and programs on critical issues and suggest means/techniques for improvements.
• Support in timely execution, completion and reporting of Mid/End Year stock counts in all Unicef controlled warehouses.
• Ensure approved SOPs are implemented, guide new staff/program colleagues on procedures and protocols.
• Visit zone offices to monitor warehousing facilities and stock management, highlights areas that need immediate action and provide support in improving stocks management/storage. Coordinate with the local team and concerned programs to follow up progress till finalized.
• Facilitate programs in reviewing implementing partners warehousing/logistics capacities and support capacity building activities.
• Provide supervision, support and guidance to the Warehouse Assistant (GS4) who will work under this position. Inform staff member of any new initiatives/policies/procedures that affect the work of the respective area.
Qualifications of Successful Candidate
• Completion of secondary school education is required, with
courses/certifications in business administration, supply chain
management, procurement or logistics considered as an advantage.
• Minimum 7 years of progressively responsible administrative and/or supply-related work experience (procurement, supply or logistics) is required.
Experience in emergency/complex projects is desirable.
Formal training in Supply Chain Management, Warehousing/Transportation planning & monitoring is an asset. Familiarity with UNICEF, UN supply procedures and systems is an asset.
• Fluency in both written and spoken in English and Nepali language.
• Minimum 7 years of progressively responsible administrative and/or supply-related work experience (procurement, supply or logistics) is required.
Experience in emergency/complex projects is desirable.
Formal training in Supply Chain Management, Warehousing/Transportation planning & monitoring is an asset. Familiarity with UNICEF, UN supply procedures and systems is an asset.
• Fluency in both written and spoken in English and Nepali language.
Competencies of Successful Candidate
Core Values
• Commitment
• Diversity and Inclusion
• Integrity
• Diversity and Inclusion
• Integrity
Core competencies
• Communication
• Working with People
• Drive for Results
• Working with People
• Drive for Results
Functional Competencies
• Analyzing
• Applying Technical Expertise
• Planning and Organizing
• Following Instructions and Procedures
• Leading & Supervising
• Applying Technical Expertise
• Planning and Organizing
• Following Instructions and Procedures
• Leading & Supervising
* Note: This is a advertisement for Requisition#509064 , Candidates who had previously applied for this position need to re-apply.
Last date to apply: Jan 29 2018
HOW TO APPLY
UNICEF is committed to diversity and inclusion within its workforce, and
encourages qualified female and male candidates from all national,
religious and ethnic backgrounds, including persons living with
disabilities, to apply to become a part of our organization.
via: www.merorojgari.com
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